Job Description

Full job description

BWC is currently operating under a hybrid schedule that may incorporate both teleworking and in-person office hours. Employees must be able to report to the office when requested by management &/or for their initial job training.

What You’ll Be Doing:
Under direction of Assistant General Counsel, performing non-routine administrative tasks by acting as a liaison for BWC's Legal Division Assistant General Counsel (AGC).

• Responding to internal & external inquiries by independently formulating decisions &/or judgments involving non-legal interpretations of policies & procedures (e.g., complaints from employers &/or employees regarding workers’ compensation matters).
• Communicating interpretations of directives & decisions of AGC & Legal Counsel (LC), verbally & in writing.
• Authoring messages & memoranda on behalf of AGC.
• Representing AGC at meetings & events as requested (e.g. conferences with other agencies, interdivisional task forces, committees).
• Independently composing reports on monthly & weekly status of activity in the Legal Division.
• Analyzing information for backlogs, inaccuracies & comparison of production, communicating findings to AGC & LC, & providing recommendations &/or solutions.
• Working on special assignments & projects (e.g. legal opinions, research repository).
• Performing personnel functions (e.g., participates in employment interview panels, consults with Labor Relations as appropriate).
• Maintaining Legal Q&A & Ethics 4 BWC mailboxes (e.g. assigning questions to attorneys, monitoring assignments, tracking responses from attorneys, preparing detailed reports on questions & answers provided by attorneys).
• Assisting AGC as needed in the following:
  • Routine legal research & reports findings
  • Assisting rules manager to track rule developments
  • Collecting mail review
  • Obtaining e-signatures
  • Assisting legal directors with unit special assignments & routine administrative tasks.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

To Qualify, You Must Clearly Demonstrate

Required Experience and/or Education:

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
  
  
  
  Job Skills: Administrative Support/Services
  
  Professional Skills: Attention to Detail, Managing Meetings, Organizing and Planning, Customer Focus, Time Management

Major Worker Characteristics:

Knowledge of English grammar & composition; administrative practices & procedures*; office policies & procedures; BWC Law Dept. regulations, policies & procedures*; Legal Q&A mailbox*; Ethics 4 BWC mailbox*.

Skill in operation of dictation &/or transcription equipment; typewriter &/or personal computer; BWC software (e.g. Microsoft Office products).

Ability to deal with problems involving several variables in somewhat unfamiliar context; write routine business letters, valuations & records; interpret variety of instructions in written, oral, picture or schedule form; complete routine forms; maintain accurate records; prepare accurate, meaningful & concise reports; add, subtract, multiply & divide whole numbers; calculate fractions, decimals & percentages; gather, collate & classify information about data, people, or things; perform manual functions; assess questions & provide appropriate information or referral; handle sensitive inquiries from & contact with officials & general public.

(*) Developed after employment.

EEO & ADA Statement:
The State of Ohio is an Equal Employment Opportunity Employer and prohibits discrimination and harassment of applicants or employees due to protected classes as defined in applicable federal law, state law, and any effective executive order.

The Ohio Bureau of Workers' Compensation is committed to providing access and reasonable accommodation in its employment opportunities pursuant to the Americans with Disabilities Act and other applicable laws. To request a reasonable accommodation due to disability, please contact ADA Coordinator Kathleen Bourke at 614-644-7811 or by email to: eeodept@bwc.state.oh.us.

Salary Information:
Hourly wage is expected to be paid at step 1 of the pay range associated with the position for candidates who are new employees of the state. Current employees of the state will be placed in the appropriate step based on any applicable union contract and/or requirements of the Ohio Revised Code. There may also be possible cost of living adjustments (COLA) and longevity supplements begin after five (5) years of state service.

Transportation:
Position may require travel; therefore, persons occupying this position must be able to provide own transportation &/or legally operate a state-owned vehicle.

Educational Transcripts:
For any educational achievements to be considered during the screening process, you must at least attach an unofficial transcript that details the coursework you have completed.

All applicants must submit an Ohio Civil Service Application using the online Ohio Hiring Management System. Paper applications will not be accepted.

Background Check:
Prior to an offer of employment, the final applicant will be required to sign a background check authorization form and undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Job Tags

Similar Jobs